Training Management / E-Learning
Qualify.Net is the definitive software solution for the planning, administration, documentation, and evaluation of all training and qualification matters in your company. Just a few clicks allow you to fulfil key documentation duties within the framework of ISO 9001 and create an expressive and easily maintainable qualification and training database.
- Automatic, company-wide tracing of training requirements
- Training matrix for monitoring training measures
- Potential analysis for finding the most suitable employee for a given task
- Online e-learning functions
- Verifications of training effectiveness
- Compliance and traceability regarding qualifications
- Invaluable support for implementing the ISO 9001
- Costs overview regarding all training-relevant measures
- Division of employees into training-specific groups
- Training monitoring with JobControl.Net
- Incorporation of all training-relevant documents
- Acquisition, management, and evaluation of all internal and external training measures
- Annual planning and planning assistance
We know that, whatever area of business you operate in, the consistent training of your employees is a major key to the success of your company. Expertly trained employees, whose level of knowledge is always kept up-to-date are generally more motivated, creative, and very often contribute fresh ideas and problem-solving techniques. The consistent training of employees is also an important safety matter and an integral aspect that needs to be considered when complying with official guidelines and standards such as ISO 9001, IATF 16949, and ISO 13485. It was with all these aspects in mind that we created Qualify.Net: the definitive software solution for the planning, administration, documentation, and evaluation of all training and qualification matters in your company.
Qualification Matrix and Requirements Planning
The qualification matrix in the software allows you to, for instance, precisely trace which employee requires training in which area and at what point in time said training is due. This means you can consistently monitor and document any type of training and qualification – regardless of whether you are dealing with safety trainings, language tuitions, technical schoolings, or any other type of training. Just a few clicks allow you to fulfil key documentation duties within the framework of ISO 9001 and create an expressive and easily maintainable qualification and training database.
The e-learning functions in Qualify.Net allow employees to directly perform self-studies and check their individual level of knowledge via interactive questionnaires and tests. The CAQ.Net® web-applications play an important role here, as they provide employees with the utmost degree of flexibility regarding their self-study – the employee himself decides what, how, when, and where he wishes to study or take part in online tests. The validity of training documents and other applicable materials that the employee accesses throughout his self-study can be directly monitored via the document management module. True to the idea of a comprehensive management system, all updates or changes made to relevant training documents or new versions thereof can be traced system-wide.
Documents and Workflow
Qualify.Net is a software application that allows you to create trainings, training templates and schedules, units of organization, qualifications, and enter a whole host of documents from the most complex training handbook to personalized place-cards for seminars.
When you create a training program, Qualify.Net will take care of almost all documentation and notification tasks. All you need to do is enter the relevant employee, and the software will automatically forward the necessary training materials, create a place-card and notify the employee with regard to the date, time, and location of the training event. Upon successful completion of a training event, the resulting qualification will be recorded in the database and, if required, necessary repeats or refresher-courses will be scheduled automatically.
Verification of Training Effectiveness
Along with the verification of the actual qualification, the software will also provide a verification of training effectiveness. After successful participation, you will receive verifications regarding the employee training including an evaluation of the training participants and the training instructor. The software will also inform you of necessary employee re-qualifications in advance.
Qualify.Net provides invaluable assistance throughout the creation of your annual training and lets you analyze your workforce and specify which employees need to attend which training event. It also allows you to monitor your annual safety trainings and medical check-ups. Regardless of what type of verification you require – using Qualify.Net means you’re always up-to-date with your employee qualifications and informed of what possible deficits may need to be addressed.
Enhanced Mobility Concept
The software provides an online training catalogue with which your employees can register for a training event directly via the web or send questions to the department responsible for trainings in your company. This comprehensive training query management also allows you to precisely define what trainings may be booked and attended by what persons, specify what maximum number of participants shall not be exceeded in a given training, and determine whether or not the system may automatically accept participants for a training event.
With just a few clicks, you can determine the likely costs and time required per participant and per qualification or training. Upon completion, the target values regarding e.g. dates, costs, duration, participants, and instructor can be compared with the actual values – thus facilitating individual evaluations. The software application thereby allows you to always keep an eye on your training budget.
Compliance and Traceability
The compliance with official guidelines and standards along with the provision of evidence regarding qualifications and training participation are integral aspects of successful training management. ISO 9001, for instance, requires that not only trainings and training requirement but also the verification of training effectiveness and proof of completion must be documented. That is why Qualify.Net allows you to create and automatically maintain a dynamic training and qualification portfolio for each individual employee. As this portfolio contains all training-relevant documents, it facilitates consistent traceability and allows you to establish precisely when which employee had which qualification in the past. This enables standard-compliant and efficient training management and ensures a high degree of traceability.
The integrated potential analysis allows you to always find the most suitable employee for a specific task. Let´s say you are, for example, looking for an employee in your company who has a truck driver’s license, speaks fluent German, and has been trained in the handling of dangerous goods. All you need to do now is enter these parameters and the system will return a list of candidates along with information that states to what degree the individual candidates fulfil the required qualifications. In our example, you may learn that seven of your employees have a truck driver’s license and are trained in the handling of dangerous goods, but only one of these seven also speaks fluent German. In just a few steps, the software thereby allows you to find the most suitable employee for any given task.
Synergies within the CAQ.Net System
All training management functions that Qualify.Net has to offer are, of course, seamlessly integrated into the entire CAQ.Net® software family. This means that if you e.g. create or edit a standard operating procedure in the document management module QBD.Net, the system will automatically adjust the company-wide training requirements accordingly and notify all affected employees. And the action management module JobControl.Net will, for instance, send invitations to the relevant employees and ensure their attendance by reminding them within fixed time intervals.
Planning and Monitoring all Training-Relevant Measures
CAQ AG’s Qualify.Net is a powerful software solution for planning, administrating, documenting, and evaluating all training and qualification matters in your company. It provides effective assistance in complying with the documentation obligations demanded by official standards and allows you to unveil the often hidden potential of your employees. Regardless of whether you wish to establish and monitor the training and qualification requirements in your company or find the perfect employee for a given task: the comprehensive list of functions, logical layout, and high degree of usability make Qualify.Net the definitive tool for managing and documenting all training and qualification matters in your company.