Employee Training Management Software

In the private sphere employees today already use digital tools such as smartphones and tablets to such a high degree that they quite rightly take these technologies for granted. It therefore comes as no surprise that they expect to utilize said technologies for vocational education and training purposes. As E-Learning Software, Qualify.Net facilitates precisely this and allows your employees to continuously improve themselves and their knowledge.

Qualify.Net allows you to create trainings, training templates and schedules, units of organization, qualifications, and enter a whole host of documents from the most complex training handbook to personalized place-cards for seminars. When you create a training program, the software will take care of almost all documentation and notification tasks. All you need to do is enter the relevant employee, and the software will automatically forward the necessary training materials, create a place-card and notify the employee with regard to the date, time, and location of the training event.

Upon successful completion of a training event, the resulting qualification will be recorded in the database and, if required, necessary repeats, requalifications, or refresher-courses will be scheduled automatically. Along with the verification of the actual qualification, the software will also provide a verification of training effectiveness. The Training Management Software offers a variety of tools for verification of effectiveness, which can be used for both e-learnings as well as classroom trainings. These consist of preconfigured questionnaires that can include individual examination schemes, random questions, or repeat examinations.

The software provides an online training catalogue with which your employees can register for a training event directly via the web or send questions to the department responsible for trainings in your company. This allows you to precisely define which trainings may be booked and attended by whom, specify what maximum number of participants shall not be exceeded in a given training, and determine whether or not the system may automatically accept participants for a training event. Online functions for training evaluation, instructor evaluation, or the evaluation of the premises also reveal valuable knowledge regarding already completed training courses, which can be accessed at any time for future training planning.

When used as a Skills Matrix Software, Qualify.Net allows you to precisely trace which employee requires training in which area and at what point in time said training is due. The matrix in the software lets you consistently monitor and document any type of training and qualification – regardless of whether you are dealing with safety trainings, language tuitions, technical schoolings, or any other type of training. Just a few clicks allow you to fulfil key documentation duties within the framework of ISO 9001 and create an expressive and easily maintainable qualification and training database.

In Qualify.Net, you can link different qualifications that build on each other in the form of combined or “combi” qualifications. If an employee has received several interrelated qualifications, an additional combined qualification can be derived from them. This combined qualification is flagged in the matrix and monitored by the system. If the validity of a component of the combined qualification ends, the overall qualification also loses its validity and must be reacquired via a corresponding requalification in the applicable subarea.

With just a few clicks, you can determine the likely costs and time required per participant and per qualification or training. Upon completion, the target values regarding e.g. dates, costs, duration, participants, and instructor can be compared with the actual values – thus facilitating individual evaluations. The software application thereby allows you to always keep an eye on your training budget.

The software allows you to create and automatically maintain a dynamic training and qualification portfolio for each individual employee. As this portfolio contains all training-relevant documents, it facilitates consistent traceability and allows you to establish precisely when which employee had which qualification in the past. This enables standard-compliant and efficient training management and ensures a high degree of traceability.

The integrated potential analysis allows you to always find the most suitable employee for a specific task. Let’s say you are, for example, looking for an employee in your company who has a truck driver’s license, speaks fluent German, and has been trained in the handling of dangerous goods. All you need to do now is enter these parameters and the system will return a list of candidates along with information that states to what degree the individual candidates fulfil the required qualifications. In our example, you may learn that seven of your employees have a truck driver’s license and are trained in the handling of dangerous goods, but only one of these seven also speaks fluent German.

All training management functions that Qualify.Net has to offer are, of course, seamlessly integrated into the entire CAQ.Net software family. This means that if you e.g. create or edit a standard operating procedure in the Document Management Software QBD.Net, the system will automatically adjust the company-wide training requirements accordingly and notify all affected employees. And the integrated task management module will, for instance, send invitations to the relevant employees and ensure their attendance by reminding them within fixed time intervals.