Complaint Management System / CAPA
Complaint management, nonconformity management, and CAPA in one software including 8D-reports, Ishikawa, 5-Why, and escalation management. The software REM.Net provides invaluable support throughout your every-day complaint-workflow and accompanies you all the way from the receipt of a complaint via its initial processing to response, analysis, and cost-control.
- Complaint and service management in accordance with ISO 9001, ISO 9100, ISO 13485, IATF 16949, VDA, and IFS
- Customer, supplier, and internal complaints with freely definable detail specification
- Ishikawa Diagrams and 5-Why Method for root cause analysis
- Systemwide implementation of CAPA-actions
- Connect with web-portals for exchanging complaints with customers / suppliers
- Inclusion of any object such as PDFs, photos, scans, or videos
- Archiving and administration of all communication regarding nonconformities (e-mails, scans, log entries for telephone calls...)
- Automated cost functions for an unlimited number of freely definable keys of payment
- Escalation management for status, action, and maturity follow-ups including definition of target/actual dates and responsibilities
- Fully integrated 8D-Reports as well as freely definable reports and documents
- Short and long term evaluations including sophisticated evaluation planning functions
- Definition of any number of failure details, including corrective and containment actions Integrated evaluation planning with statistical and analytical tools and graphics
Complaint and Service Management
Complaints are generally rather unpleasant matters. For reasons that are initially unclear, a customer is unhappy with a delivered product or performed service and complains. But what does a complaint really mean if you see it as an opportunity? What exactly can be achieved by consistently analyzing and processing nonconformities? If efficiently analyzed and evaluated, root causes actually constitute an enormous potential for improvement – with regard to technical and process aspects as well as cost controlling factors. REM.Net enables you to turn complaints into opportunities. Use the highly-refined analytical tools, cost management functions, and methods for root cause analysis in the software in order to comprehensively screen complaints and be able to react immediately.
Monitoring and Analysis from Beginning to End
You cannot stop mistakes from happening if you cannot identify and eliminate their root causes. Use REM.Net to efficiently and systematically analyze mistakes and process violations in order to detect their causes and triggers. Identify the hidden causes of complaints and uncover potential for improvement by analyzing error concentration patterns or weak points in production. The software provides consistent support during the entire complaint management workflow. It accompanies you from the initial entry of the service request all the way to its completion and systematically yields invaluable information throughout every processing step. Thanks to its user-friendly assistants, you will always receive hands-on support by the program and will never be left alone throughout the complaint management process: all the way from comprehensive action management to customer service functions.
Root Cause Analysis With 5-Why and Ishikawa
The software REM.Net provides a variety of powerful cause and effect research methods. Two of the techniques that are available in REM.Net to uncover the root causes of problems are the 5-Why method and Ishikawa diagrams. The 5-Why method, developed by Toyota, uses a simple yet effective question asking technique in order to find root causes. Repeatedly asking the question of “Why?” peels away individual causes bit by bit and eventually exposes the root cause of a problem.
The Ishikawa diagram works in a similar manner. It allows the user to consolidate all possible problem causes and interdependencies in a clearly structured fishbone diagram. The influencing variables are subdivided into primary and secondary causes, which all point towards the main problem or potential for improvement. Individual arrows in the diagram each stand for a contributing factor to a cause or improvement. Analyzing the various influence factors via the Ishikawa diagram often reveals connections that no one would have thought of initially. Use REM.Net and apply the most refined research tools that today’s quality management has to offer and efficiently shed light on the hidden causes of problems.
The 8D-report is one of the most important document types applied in complaint management. It is used for exchanging complaint-related information between customers and suppliers in order to solve underlying problems. The eight ‘Ds‘ hereby stand for the individual process steps taken during the processing of a complaint. Although it originally comprised eight stages, or ‘disciplines‘, it was later augmented by an initial planning stage. These include Plan (D0), Use a Team (D1), Define and Describe the Problem (D2), Develop Interim Containment Plan and Implement and Verify Interim Actions (D3), Determine, Identify, and Verify Root Causes and Escape Points (D4), Choose and Verify Permanent Corrections (PCs) for Problem/Non Conformity (D5), Implement and Validate Corrective Actions (D6), Take Preventive Measures (D7), and Congratulate Your Team (D8).
REM.Net accompanies you throughout the entire process and ensures that you don’t miss any important details. Use the integrated, cross-modular 8D-Reports in order to conduct effective evaluations and analyses of your complaint data and achieve considerable increases in product quality assurance. In REM.Net, you can also use other freely definable methods or variance categories, which you can equip with individual or customized documents.
Identification of Cost Factors
Complaints are expensive. That’s a fact. Troubleshooting, replacement shipping, process improvements, corrective/preventative/shutdown actions are often a considerable cost factor on the balance sheet of any company. This is why the software provides you with freely configurable and highly flexible analytical tools for your cost controlling and reporting processes. These allow you to monitor and interpret the complaint costs in your company and create cost indicators for every point of your workflow – even fully automated and quantity or action specific if desired.
The cost evaluation process is conducted by applying state-of-the-art graphical tools for statistics and analysis. This means that you are always able to present clear and succinct facts regarding all complaint-relevant cost issues.
Manual or Automatic Creation of Complaints
REM.Net gives you access to all the information you need – right where and when you need it. No unnecessary searching, no additional queries, and no time wasted. Instead you get clarity, transparency, and unambiguity regarding your data. Our online assistants guide you through the entire data acquisition process and ensure that information is entered securely and in a consistently structured manner. It is then directly available to all users who require it.
Any information regarding new occurrences can be sent by REM.Net directly as e-mail, PDF-file, or text message onto your phone. The same applies here: nothing gets lost, nothing is forgotten. This ensures consistently efficient and effective complaint and service management. REM.Net also works excellently in conjunction with the software JobControl.Net. This is a powerful and yet finely tuned tool that assists you in the completion of your actions and escalation management. Let JobControl.Net take care of the routine due-date controls for your tasks and send automatic reminders via e-mail to a previously defined group of recipients according to maturity or revision status.
CAQ Enhanced Mobility Concept
REM.Net allows you to control and monitor your complaints on virtually all mobile devices and conduct sophisticated complaint management wherever you are. The MyCAQ.Net web-portal allows you to forward complaints you created in REM.Net to employees, customers or suppliers. The complaints can then be processed by the authorized persons on the web-portal and be returned to you immediately. All information you send via MyCAQ.Net can be securely accessed and processed on virtually all mobile or stationary computing devices. Data exchange via the VDA QDX standard (Quality Data eXchange) is also an integral part of the software REM.Net. This standard allows different CAQ Systems to easily exchange quality-related information with one another.
The combination of REM.Net and the Compact.Net software for inspection planning, quality inspection and SPC provides you with the ideal solution for the rational and safe processing of complaints and gathering of inspection data. Let REM.Net create complaints fully automatically. If, for example, an incoming goods inspection finds a faulty product or a process violation occurs during an SPC inspection, an internal complaint is created, monitored, and processed directly via the software. All important process data is available immediately and can be fully incorporated into processes or fault descriptions. All previously conducted production and inspection orders are also available and can be easily included during the creation of a new complaint. This completes the perfect circle of technical and organizational process management.
Regardless of whether you need to comply with ISO 9001, ISO 9100, IATF 16949, VDA or IFS – if you use REM.Net, you can rest assured that all applicable guidelines and regulations regarding complaint management systems are fully met. It also assists you in fulfilling medical-technology standards such as ISO 13485 or those of the FDA and European Medical Device Regulation. The software incorporates cross-modular CAPA measures that accompany you along the entire product lifecycle. This allows you to create and apply extensive corrective and preventive actions at all times. These actions enable effective and systematic treatment of quality defects, errors, and disruptions in accordance with the concept of prophylactic and preventative failure and error management.
Integration in Existing Data Structures
The software REM.Net can be directly integrated into your existing data structures. Apart from standard features such as the master data import/export, the automatic triggering of complaints via external systems or the export of complaint data including costs, it is also possible to import order data including related batch information. This means that all orders and serial/material numbers can always be precisely allocated to the appropriate complaint. These measures lead to an efficient cross-integration of the various systems and facilitate the highest possible degree of data synergy.