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Document Management

Document Management

Create, maintain, control, and archive all your documents with just one program. The software QBD.Net can be fully embedded in your existing MS Office environment, allowing you to continue to work with the programs you are familiar with and use QBD.Net to control all document monitoring and maintenance processes in your company. Amongst a host of other functions, QBD.Net includes sophisticated escalation management, project tracking, document access control, and facilitates a 100 % paper-free documentation.

  • Document processing in everyday office programs
  • 100% paper-free documentation
  • Process, element, and standard oriented
  • Document control in accordance with ISO regulations
  • FDA compliant (validated and qualified)
  • Escalation Management for action and due-date tracking
  • Integrated PDF creator
  • Electronic signatures
  • Parallel version management
  • Uninterrupted revision history including automatic revision management and archiving of historic document statuses
  • Automatic revision management
  • Archiving of historic document statuses

Electronic Documents

 Document Management Software
Create, maintain, control, and archive all your documents with just one program

Successfully conducting quality management without running a streamlined document management system is simply unthinkable today, as the traceability, approval, and monitoring of documents are increasingly important factors – especially when dealing with audits or certifications. In the past, documents were generally distributed, archived, and confirmed in paper form. Nowadays, we have “live” electronic documents that offer unprecedented opportunities regarding revision management, electronic confirmation, and change tracking. In this age of electronic documents, the times in which changes had to be painstakingly inserted by hand, and the entire document then reissued completely, are over for good. However, in order to be able to utilize the full potential of modern electronic document formats, you require software that supports the most cutting-edge document functions: what you need is QBD.Net.

For All Types of Document

The software QBD.Net allows you to create, maintain, control, and archive the vast variety of document types that are required for running an enterprise and ensuring comprehensive traceability. Regardless of whether you are dealing with work-related or procedural directives, maintenance plans, project reports, user manuals or operator’s guides, form sheets, safety guidelines or company-internal SOPs and workflows, quality policies, official standards, rules, and regulations, your QM-handbook, organizational structures, controlling reports, datasheets, forms, evaluations, business reviews, job descriptions, organization charts, CAD-drawings, scanned images… QBD.Net gives you full control of all your types of document.

Overview, Control, Traceability

Document Management Software System: Workflow System
Detailed information regarding your processes including reply-status and comment-function

At a glance, QBD.Net provides you with a complete overview of all document control processes: who created a document, who checked it, who approved it, and who acknowledged it? The program ensures that only the most current version of a document is implemented and that all the individual steps of the control procedure are adhered to.

Use the software in order to electronically sign documents, work in a process, element, and standard compliant manner, or execute the stringent document control measures required by FDA and ISO guidelines. You can even retrieve all your QM data from the database and use it as dynamic content in your documents. The functions in the software allow you to automatically update the content of your documents and facilitate person-related editing, inspecting, and distribution of documents via the included job matrix. In short, QBD.Net allows you to conduct flexible, comprehensive, and state-of-the-art document management.

Fully Adaptable Solution

QBD.Net does more than facilitate the day-to-day regulation and monitoring of your company processes: it can be easily adjusted to restrictively and sustainably control every one of your workflow jobs. The program is so flexible, that it can precisely adapt to your company and your individual requirements.
Its vast variety of functions allows you to configure even the most complex workflow. The simple and intuitive operation, however, always remains intact – regardless how detailed your workflow is. Whether creating, maintaining, controlling, or archiving documents – the software QBD.Net consolidates all document management aspects in one easy-to-use program.

MS Word, Excel, and Co.

When working with QBD.Net, you do need to master any new type of editor in order to create and manage your documents – you work right in your familiar IT-environment and use exactly the same e.g. MS Office programs you use today. The document control processes are managed via a simple, MS Explorer-oriented tree structure that you are familiar with from your day-to-day MS Windows. This all means that there is no need to for extensive introductory trainings and you can work with your own tried and trusted tools right from the beginning on.

All projects and documents, Word files, Excel forms, or flowcharts can be transferred to your QBD.Net document environment with the click of a button and existing documents can be imported directly to the position in the workflow they are required at. Of course you can also use existing templates as basis for your new documents.

 Document Management Software Tool

Electronic Signatures and Biometric Access Control

Amongst other rules and regulations, the software QBD.Net fulfils the strict demands posed by the automotive and medical technology sectors as well as the rules of FDA 21 CFR Part 11. These include the need for consistent access control, rights monitoring, traceability, and history management. The biometric access control in QBD.Net, for instance, facilitates fulfilment of a variety of the aforementioned documentation rules and regulations. Same applies for the optional multi-password-protected document access system that allows company-wide control of individual documents or entire document and project structures.

Workflow System

The workflow system in QBD.Net allows you to specify down to the minutest detail, who is responsible for document creation and content, and who is responsible for recipient nomination. The scalable due-date monitoring functions ensure that no job is forgotten. The application of status and workflow specific encoding and rights management measures means that even the most sensitive data is protected all throughout the system.

Revision Control and Workflow History

Regardless of whether you use freely defined revision numbers or the program’s fully automated and highly flexible revision control system – the software always provides a clear overview over all valid and revised versions of your documents. You can even securely store older document versions on your document server. The workflow history always remains intact. One click in the document history allows you to immediately determine and prove when and where who created or approved what document. The powerful search functions in QBD.Net help you to find any document and any historical version of a document you are looking for in your online library. Once found, you can mark any number of documents and set them to revision status, process them in your familiar software environment, and enter them into the document-specific workflow – each step with just one click of a button.

One Text – Two Versions

 Document Management Software via Web Browser
Revision-management including mark-ups in the document

QBD.Net allows you to simultaneously distribute two versions of a document in your system: one version that includes change mark-ups and one version in which the changes have already been implemented. When the document is published, the software automatically creates two PDF files and you can determine who should receive which version of the PDF file.

This function means that you are always in command of two versions: one “chronology” document including all change mark-ups and one “clean” document where every change has been effected. If the document is revised, QBD.Net will once again create an “old” version of the document that includes mark-ups, changes and comments, and a “new” version that can be used for starting a fresh document, based on the changes previously implemented.

Active QM Content in Your Documents

QBD.Net allows you to insert active database content or links to further applicable documents in shape of active document attributes. This means that you can e.g. refer to other documents, cost centers, gauges, persons, etc. from directly within your SOPs, inspection orders, user manuals, or any other type of document you use. If, for instance, you wish to replace a gauge or a cost center has changed, you can revise all SOPs in which this gauge is featured or this cost center is referred to with just one click. The software independently and automatically monitors all the links to further applicable documents that are embedded in your projects or documents. This means that you can rest assured, that links and references are always valid and kept up-to-date. Invalid, outdated, or orphaned references can thereby be eliminated.

100 % Paper-Free Documentation

The document control functions in QBD.Net allow you to define, in advance, how a document is to be distributed or published upon completion. This can be determined either document, project, workflow, or job specifically. Prior to completion of the document, you can already predefine who should be allowed to print, copy, or distribute the document. You can also make your documents available to a predefined group of recipients via the user-friendly internet/intranet reader. These nominated recipients will not even require the software QBD.Net to access the document you send them. All these functions can be executed automatically and on a global scale if required.

The freely definable workflow allows you to determine e.g. whether a document should always be opened automatically in the PDF viewer or a watermark should be included in the printout in order to verify process status or validity. Utilize all the information pathways in your company and publish your documents within your existing intranet/internet platforms in order to make them available to specific recipients – globally, platform-independent, and always in accordance with the most current document status.

Monitor Due Dates and Keep Jobs Under Control

The software QBD.Net relieves you from your time consuming manual job management processes and automatically monitors all unresolved processes within your document workflow. Whether inspection, approval, or publication: QBD.Net ensures that all deadlines are met and outdated, obsolete, or incomplete documents are excluded from the current workflow. QBD.Net can also take over project tracking functions, send job orders by e-mail, or send overdue action reminders.

Process Oriented Document Management

 Document Management Software via Web Browser
Cross-platform document management via web-applications

The combination of the software Process.Net and QBD.Net puts a variety of powerful process visualization functions at your disposal. The linking of documents and company-wide application of online solutions ensure that you can easily comply with the requests stipulated in the ISO 9001 standard. Applying Process.Net and QBD.Net in tandem also allows you to set the tracks for efficient and effective product documentation right from the product development process onwards. With these functions at your disposal, said documentation can then be consistently maintained throughout the entire product lifecycle. Using QBD.Net means that you can always provide sound and verifiable information with respect to your entire product history.

QBD.Net and the other CAQ.Net® software products allow you to create a complete and flawless ISO 9001, IATF 16949, IFS, or ISO 13485 compliant documentation thanks to non-redundant data management and automated, error-free data transferals. Whether production part approval process or advanced quality planning: the seamless integration of all your quality-related elements means that you can create perfect process documentations with minimum effort.

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Overview of Highlights

  • Document processing in everyday office programs
  • 100% paper-free documentation
  • Process, element, and standard oriented
  • Document control in accordance with ISO regulations
  • FDA compliant (validated and qualified)
  • Escalation Management for action and due-date tracking
  • Integrated PDF creator
  • Electronic signatures
  • Parallel version management
  • Uninterrupted revision history including automatic revision management and archiving of historic document statuses
  • Automatic revision management
  • Archiving of historic document statuses
  • Freely definable workflow system
  • Vast variety of supported document types: e.g. MS-Word, Excel, PowerPoint, Visio, Acrobat, OLE-objects
  • Inclusion and control of existing documents at the push of a button
  • Publication of documents in the intranet/internet
  • All QM-contents in the database are available as active document attributes
  • Client-server-architecture or ThinClient-technology
  • Optimized for usage in intranet and internet applications
  • Optimized for application on Citrix or Microsoft Terminal-Server (whilst ensuring full compatibility with the Microsoft Windows system environment)
  • Multi-language support for all master and dynamic data
  • Administration of any number of projects and documents
  • Clear tree-structure for project management
  • Master data management (employees, cost centers, customers, articles, suppliers, etc.)
  • Person-specific editing, inspecting, and distributing of documents
  • Integrated job matrix
  • Filter and search functions
  • Automatic overdue action monitoring and control via e-mail or intranet
  • Directly print, fax, and mail documents and forms
  • Freely define actions via JobControl.Net
  • Automatic e-mail notifications via JobControl.Net
  • Comprehensive history management via AuditTrail.Net
  • And much more


Modules and Licenses

QBD.Net - Document Management
Order Number Base Module SBL-Price
07-01-01 1. license - base module Enquiry
07-01-02 2. license - base module Enquiry
07-01-03 3. license - base module Enquiry
07-01-04 4. license - base module Enquiry
07-01-05 5. license and each additional license - base module Enquiry
07-01-00 Unlimited server license for one location - base module Enquiry
  Order Number Option SBL-Price
07-20-01 Document Reader Price per License up to 99 licenses Enquiry
07-20-02 Document Reader Price per License from 100 up to 499 licenses Enquiry
07-20-03 Document Reader Price per License from 500 to 999 Licenses Enquiry
07-90-01 Multitenancy (Obligatory for Consultant‘s Version) Enquiry
07-90-02 Multiple Languages for Movable Data/ Database Content Enquiry
07-90-03 Document Distribution as PDF-files via E-Mail (Requires Mail.Net) Enquiry
07-10-07 Autom. Data Export (Excel/ASCII) (Excel is not included) Enquiry


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